4 Blonders Boulevard

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Final

Chairman

Gary Schneider

Regular Meeting

Monday, May 1, 2023

5:30 PM

Board of Education Central Office

CALL TO ORDER

Chairman Schneider called the meeting to order at 5:30 p.m.

II.

ROLL CALL

Also present: Matt Bonin, Finance Director and Ray Wiley, Colliers

Wayne Donaldson, Board of Education Director of Facilities

Lisa Sartori, PMBC Secretary

Committee Member Gary Schneider

Committee Member Joseph Gush

Present

Committee Member George Hosey

BOE Representative Kate DiPalma-Herb

Committee Member Elizabeth Peterson

Committee Member Gerald Tyminski

BOE Representative Stephen Munger

Excused

III

APPROVAL OF MINUTES

MOTION to approve minutes of the April 3, 2023 regular meeting

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Munger

AYE

EXCUSED

CITIZENS COMMENTS

NONE

MOTION was made George Hosey, seconded by Kate DiPalma-Herb to move item VII to

discuss before item V. Approved unanimously.

DISCUSSION AND POSSIBLE ACTION ON OWNER'S REPRESENTATIVE FOR

ROOF/SOLAR PROJECT AT GALES FERRY SCHOOL, JULIET LONG SCHOOL

AND CENTRAL OFFICE

Chairman Schneider reported he and Wayne Donaldson attended the Finance Committee

meeting for waiver of bid - the Finance Committee asked why the committee didn't go back to

Colliers for revision of their bid. Chairman Schneider stated when the PMBC opened the sealed

envelopes of the two which had bid, STV bid on items which were already completed. Colliers

was given the opportunity to amend their bid - the committee wanted more on-site over site -

Collier's stated did not need to watch people work.

Mr. Donaldson re-wrote the bid specs with specific hours in it. The committee is concerned now

the bid price is out there. Chairman Schneider suggested withdrawing STV's bid and go out with

new bid specs.

Joe Gush made a motion for the committee to go out to bid with the new bid specs, seconded by

Kate DiPalma-Herb. YES votes: Schneider, Gush, DiPalma-Herb, Peterson. NO vote: Hosey.

Motion passes 5-1.

DISCUSSION AND POSSIBLE ACTION ON ROOF TEST CUTS AND ASBESTOS

SAMPLING ON JULIET LONG SCHOOL ROOF

Wayne Donaldson reported test cuts need to be done before any work to be done - to keep the

project moving along. If asbestos is discovered, it can be dealt with during construction.

Committee asked what happens if other structural issues are found - Mr. Donaldson stated it's

highly unlikely it will be discovered during the roof test cuts, they are taking a 12"x12" down to

roof pan. He also stated Hygenix has done a lot of roof repair work in Ledyard.

MOTION to approve Board of Education Facilities Director to contract for roof test cuts and

asbestos sampling and to approve quote from Hygenix in the amount of $2,500.00 for asbestos

cuts on Juliet Long School roof.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Munger

AYE

EXCUSED

VII UPDATE ON SCHOOL AUDIT CLOSEOUT WITH COLLIERS

Ray Wiley from Colliers handed out status report (attached). There is a list of missing

documents - Mr. Donaldson stated he will work on that this week. Committee concerned

because these are the same items which were on a previous update. The committee wants

Colliers to work on these missing ASAP, whether it be Colliers getting the info themselves or

going to the proper departments to receive the information needed.

Mr. Wiley reported Colliers submitted ED049 this week, dollars should be coming in from the

State end of May. Mr. Wiley stated audits are 2-4 years out. Colliers will provide a breakdown

of ineligibles to determine the percentage of O&G not submitting change order on time (within 6

months).

Letter from Colliers regarding School closeout dated May 1, 2023

MOTION to approve Colliers Inv #833656 for Ledyard Middle School dated 4-4-2023 in the

amount of $1,620.00 for audit closeout

APPROVED AND SO DECLARED

RESULT:

George Hosey

Joseph Gush

MOVER:

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Munger

AYE

EXCUSED

MOTION to approved Colliers Inv #833660 for Gallup Hill School dated 4-4-2023 in the

amount of $1,620.00 audit closeout

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Munger

AYE

EXCUSED

VIII LEDYARD SUMMER SCHOOL PROJECTS

Wayne Donaldson reported smart boards have been ordered - will be in end of June. He is

getting bids on furniture, should be in next couple of weeks. The info on summer work is in this

years budget (2023-2024) - he is getting a jump on that.

DISCUSSION AND POSSIBLE ACTION OF HIGHLANDS WASTEWATER

TREATMENT PLANT SEWER FEED PUMP SYSTEM REPLACEMENT PROJECT

George Hosey reported work has begun - one issue is electrical work is antiquated, needs to be

replaced/transferred - expect to be done mid May.

ADJOURNMENT

MOTION made by Joe Gush, seconded by Kate DiPalma-Herb to adjourn meeting. Approved

unanimously. Meeting adjourned at 6:22 p.m.

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.