4 Blonders Boulevard  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Permanent Municipal Building  
Committee  
Meeting Minutes - Draft Minutes  
Chairman  
Gary Schneider  
Regular Meeting  
Monday, April 1, 2024  
5:30 PM  
Board of Education Central Office  
-Hybrid Format  
REMOTE MEETING INFORMATION  
I.  
CALL TO ORDER  
Chairman Schneider called the meeting to order at 5:30 p.m.  
II.  
ROLL CALL  
Also present: Wayne Donaldson, BOE Director of Building and Grounds; Lisa Sartori, PMBC  
Admin; Matt Bonin, Finance Director; April Brunelle & Carmen Garcia-Izzary, Town Council  
Members, Kyle Rongey, STV; Dean Petrucelli and Tonya Cutolo, Silver Petrucelli & Associates.  
Committee Member Gary Schneider  
Committee Member Gerald Tyminski  
Committee Member Joseph Gush  
Present  
Committee Member George Hosey  
BOE Representative Kate DiPalma-Herb  
BOE Representative Jennifer Reguin  
Committee Member Elizabeth Peterson  
Absent  
III.  
APPROVAL OF MINUTES  
MOTION to approve the regular meeting minutes of March 4, 2024  
APPROVED AND SO DECLARED  
Joseph Gush  
RESULT:  
MOVER:  
George Hosey  
SECONDER:  
6
1
Schneider Tyminski Gush Hosey DiPalma-Herb Reguin  
Peterson  
AYE  
ABSENT  
IV.  
CITIZENS COMMENTS  
April Brunelle, Town Council member, stated April is volunteer month, and thanked everyone  
for their time and volunteering. She also handed out an appreciation letter from the Town  
Council to all members.  
V
CORRESPONDENCE  
Wayne Donaldson reported the Town has a signed contract with Friar, and they were out last  
week to do a preliminary walk through. They have also been in contact with Silver Petrucelli &  
Associates.  
Letter to Mayor dated 3-7-2024, regarding Architectural HVAC design services for Juliet Long  
School  
VI  
STV AND SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF AND SOLAR  
PROJECTS  
Kyle Rongey reported the plans made it through State approval process - just going through  
some addendums. The goal is to have it out to bid this Friday - believes we are in a good spot  
for turn around and project starting Summer of 2024. Mr. Gush asked if there are any supply  
issues -Kyle responded only with the switch gear, which they knew and is already moving the  
timeline out with the solar till the following summer to meet that.  
Dean Petrucelli reported it is not too late in season for bidding this year - there are no issues with  
product, and nothing in bid package that should hold it up. Mr. Petrucelli wanted to address  
some of the comments in last months meeting minutes in regards to the PCR process. He stated  
PCR's are a complex process - has completed over 500 he has overseen in his career. It is not  
uncommon to have comments on PCR. There were 3 PCR's and 84 checklist items on each, that  
was over 250 items they needed to satisfy. Some of the comments were there's, some the Town's  
and some STV's - they replied to all. They followed up - he thought they were timely - he  
apologized if the Town thought they were not timely. He also stated he received all 3 approval  
letters last week. They are ready to go out to bid - the Town Attorney is reviewing the invitation  
to bid - hoping to go out end of this week.  
Kate DiPalma-Herb stated she appreciates his perspective. Mr. Petrucelli stated he felt it was the  
norm for them. Mr. Donaldson stated he is 100% correct the PCR process is difficult, his  
concern was after the first one, none of the information was changed for the second one, and  
therefore the third one was cancelled. Also he and Kyle received the plans right before the  
meeting with the State, leaving them no time to review. He also stated the Town Attorney is  
reviewing the invitation to bid package, and has stated there are numerous items which need to  
be added/clarified - they will be getting Wayne their draft on Wednesday. It will then go to SPA  
before going to bid on Friday. Dean Petrucelli stated any changes to that document will need to  
go back to the State as an addendum review - it will no affect the bidding or construction - there  
will be no delay.  
Jerry Tyminski asked the timeline through this process. Mr. Donaldson responded the bids back  
beginning of May (need to receive minimum of 3 bids). SPA and STV will look at them - may  
not be ready for our next meeting on May 6th. Mr. Donaldson is asking to delay the May  
meeting or have a special meeting around May 9th or 10th.  
Kate DiPalma-Herb asked how long the project will take. Mr. Petrucelli stated it will consume  
the entire summer. His concern is there is a schedule in the contract - if it does not go according  
to contract, who negotiates that. Matt Bonin stated the parties will have to figure it out if it  
becomes necessary. Kyle Rongey stated if we have everything and meet beginning of May and  
award the contract we will be back on schedule.  
Discussion on CIRMA the insurance agency needing to approve beforehand - Mr. Donaldson  
stated they do need to approve it.  
MOTION to approve Silver Petrucelli & Associates Inv #24-237 dated 2-1-2024 in the amount  
of $2,624.00 for Gales Ferry Roof and PV  
.1  
.2  
.3  
.4  
.5  
APPROVED AND SO DECLARED  
George Hosey  
RESULT:  
MOVER:  
Joseph Gush  
SECONDER:  
6
1
Schneider Tyminski Gush Hosey DiPalma-Herb Reguin  
Peterson  
AYE  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #24-238, dated 2-1-2024 in the amount  
of $2,220.00 for Juliet Long Roof & PV  
APPROVED AND SO DECLARED  
Kate DiPalma-Herb  
RESULT:  
MOVER:  
Gerald Tyminski  
SECONDER:  
6
1
Schneider Tyminski Gush Hosey DiPalma-Herb Reguin  
Peterson  
AYE  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #24-239 dated 2-1-2024 in the amount  
of $1,948.00 for BOE Roof  
APPROVED AND SO DECLARED  
Kate DiPalma-Herb  
RESULT:  
MOVER:  
Joseph Gush  
SECONDER:  
6
1
Schneider Tyminski Gush Hosey DiPalma-Herb Reguin  
Peterson  
AYE  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #23-1521 dated 3-1-2024 in the amount  
of $487.00 for BOE Roof  
APPROVED AND SO DECLARED  
Kate DiPalma-Herb  
RESULT:  
MOVER:  
Joseph Gush  
SECONDER:  
6
1
Schneider Tyminski Gush Hosey DiPalma-Herb Reguin  
Peterson  
AYE  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #23-1522 dated 3-1-2024 in the amount  
of $14,016.00 for Gales Ferry Roof & PV  
At this time George Hosey asked Mr. Donaldson if the amounts on these invoices equal to work  
which has been done. Mr. Donaldson stated it has.  
APPROVED AND SO DECLARED  
Kate DiPalma-Herb  
RESULT:  
MOVER:  
Joseph Gush  
SECONDER:  
AYE  
6
1
Schneider Tyminski Gush Hosey DiPalma-Herb Reguin  
Peterson  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #13-1523 dated 3-1-2024 in the amount  
of $13,915.00 for Juliet Long Roof & PV  
.6  
APPROVED AND SO DECLARED  
Kate DiPalma-Herb  
RESULT:  
MOVER:  
Joseph Gush  
SECONDER:  
6
1
Schneider Tyminski Gush Hosey DiPalma-Herb Reguin  
Peterson  
AYE  
ABSENT  
VII JULIET LONG SCHOOL HVAC PROJECT UPDATE  
Mr. Donaldson reported the architect as been selected, which is Friar and they have been out to  
look at site. There were issues with existing plans, the courtyard measurement on Google and  
plan did not match - it is resolved, stated Google was correct. Stated the curbing and flashing can  
be put in. There is a question on the skylight, to have it removed or relocated - the State is  
reluctant to have natural light removed - then there is the question on whether it should go into  
the roof project or HVAC project. He stated he is thinking the roof project - will probably be  
cheaper that way. The committee will need to decide when the time comes. Mr. Donaldson also  
reported the tentative installation is summer 2025 - and he also reiterated we still have not  
received the grant - he thinks we should hear this month. The project will need to be completed  
by December 2025.  
VIII UPDATE ON SUMMER PROJECTS  
Mr. Donaldson reported the bids are out for the projectors; getting furniture together now, and  
getting quotes on ceilings.  
NEW BUSINESS  
Joe Gush made a motion to add a New Business item to the agenda, seconded by Jerry Tyminski.  
Approved unanimously.  
Discussion on whether to cancel the May 6th regularly scheduled meeting and have a special  
meeting on the May 8th to award the contractor for roof project. Consensus of the committee to  
plan for the May 6th regular meeting, if need to delay a few days then the May 6th meeting will  
be canceled with a special meeting scheduled for May 8th.  
IX  
ADJOURNMENT  
Joe Gush made a motion to adjourn the meeting, seconded by George Hosey. Approved  
unanimously. Meeting adjourned at 6:24 p.m  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.