V
CORRESPONDENCE
Wayne Donaldson reported the Town has a signed contract with Friar, and they were out last
week to do a preliminary walk through. They have also been in contact with Silver Petrucelli &
Associates.
Letter to Mayor dated 3-7-2024, regarding Architectural HVAC design services for Juliet Long
School
VI
STV AND SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF AND SOLAR
PROJECTS
Kyle Rongey reported the plans made it through State approval process - just going through
some addendums. The goal is to have it out to bid this Friday - believes we are in a good spot
for turn around and project starting Summer of 2024. Mr. Gush asked if there are any supply
issues -Kyle responded only with the switch gear, which they knew and is already moving the
timeline out with the solar till the following summer to meet that.
Dean Petrucelli reported it is not too late in season for bidding this year - there are no issues with
product, and nothing in bid package that should hold it up. Mr. Petrucelli wanted to address
some of the comments in last months meeting minutes in regards to the PCR process. He stated
PCR's are a complex process - has completed over 500 he has overseen in his career. It is not
uncommon to have comments on PCR. There were 3 PCR's and 84 checklist items on each, that
was over 250 items they needed to satisfy. Some of the comments were there's, some the Town's
and some STV's - they replied to all. They followed up - he thought they were timely - he
apologized if the Town thought they were not timely. He also stated he received all 3 approval
letters last week. They are ready to go out to bid - the Town Attorney is reviewing the invitation
to bid - hoping to go out end of this week.
Kate DiPalma-Herb stated she appreciates his perspective. Mr. Petrucelli stated he felt it was the
norm for them. Mr. Donaldson stated he is 100% correct the PCR process is difficult, his
concern was after the first one, none of the information was changed for the second one, and
therefore the third one was cancelled. Also he and Kyle received the plans right before the
meeting with the State, leaving them no time to review. He also stated the Town Attorney is
reviewing the invitation to bid package, and has stated there are numerous items which need to
be added/clarified - they will be getting Wayne their draft on Wednesday. It will then go to SPA
before going to bid on Friday. Dean Petrucelli stated any changes to that document will need to
go back to the State as an addendum review - it will no affect the bidding or construction - there
will be no delay.
Jerry Tyminski asked the timeline through this process. Mr. Donaldson responded the bids back
beginning of May (need to receive minimum of 3 bids). SPA and STV will look at them - may
not be ready for our next meeting on May 6th. Mr. Donaldson is asking to delay the May
meeting or have a special meeting around May 9th or 10th.
Kate DiPalma-Herb asked how long the project will take. Mr. Petrucelli stated it will consume
the entire summer. His concern is there is a schedule in the contract - if it does not go according
to contract, who negotiates that. Matt Bonin stated the parties will have to figure it out if it
becomes necessary. Kyle Rongey stated if we have everything and meet beginning of May and
award the contract we will be back on schedule.