741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Ledyard Farmers Market Committee  
Meeting Minutes  
Regular Meeting  
Wednesday, March 6, 2024  
5:30 PM  
Town Hall Annex - Hybrid Format  
In-Person: Annex Meeting Room, Town Hall Annex Building  
Remote Participation Noted Below:  
Join Zoom Meeting from your Computer, Smart Phone or Tablet:  
https://us06web.zoom.us/j/84931005696?pwd=S4aelSus4Hm88PYXLaz0wHp1jv6yUg.1  
Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 849 3100 5696 ; Passcode:  
829148  
I.  
CALL TO ORDER  
The Meeting was called to order by Committee Chairman Pamela Ball at 5:30 p.m.  
Chairman Ball welcomed all to the Video Conference Meeting; and she noted that the  
remote meeting information for the Farmers Market Committee and members of the  
Public to participate in tonight’s meeting was available on the Agenda that was posted  
on the Town’s Website - Granicus-Legistar Meeting Portal.  
II.  
ROLL CALL  
.
Treasurer Pamela Ball  
Present  
Committee Member Ellin Grenger  
Recording Secretary Sarah Martic  
Committee Member William Thorne  
Treasurer Ethan Foltz  
Allison Troy  
Absent  
In addition, Town Council Chairman Rodriguez was present  
III.  
RESIDENTS & PROPERTY OWNERS COMMENTS  
None.  
IV.  
V.  
PRESENTATIONS / INFORMATIONAL ITEMS  
None.  
MEMBER COMMENTS  
Ditty Bag, located in Mystic, inquired about having an Informational Booth at the  
Farmers Market.  
VI.  
TREASURER'S REPORTS  
The following Financial Reports were provided. It was noted that there were no  
changes since the January Reports.  
· Year to Date Report - February 27, 2024  
· Purchase Orders Report - February 27 2024  
· Open-Closed Purchase Orders Report - February 27 2024  
Financial Reports Fiscal Year 2023/2024  
·
·
·
Year to Date Report - February 27, 2024  
Purchase Orders Report - February 27, 2024  
Open & Closed Purchase Order Report- February 27, 2024  
VII. MARKET MANAGER REPORT  
Market Manager Pam Ball reported that they have received a lot of Vendor  
Applications. She noted there were 81 returning Vendors and 40 new Vendors were  
reached by email.  
VIII. APPROVAL OF MINUTES  
MOTION to approve the Farmers Market Minutes of February 1, 2024.  
Moved by Ms. Ball, seconded by Mr. Thorne.  
VOTE: 5 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
RESULT:  
IX.  
OLD BUSINESS  
1.  
Update regarding the status of the proposed “An Ordinance Establishing a Farmers Market for  
the Town of Ledyard”  
Chairman ball noted in accordance with Chapter III; Section 5 of the Town Charter the  
Town Council scheduled a Public Hearing for March 13, 2024 to receive comments  
regarding the proposed Ordinance. She stated if the proposed Ordinance is approved that  
the Members would be comprised of Five Regular Members; and Four Alternate  
Members, noting that three Regular Members would be a quorum.  
This was Completed.  
COMPLETED  
RESULT:  
Update/status regarding access/update/management of the Farmers Market Website and email  
program.  
2.  
Chairman Pro tem Ball noted that the Farmers Market’s New Website was being done by  
Christie Kristie Lundgren and that it looked great.  
COMPLETED  
NEW BUSINESS  
RESULT:  
X.  
MOTION to MOTION to elect Pam Ball to serve as the Ledyard Farmers’ Market Manager.  
1.  
Moved by Mr. Thorne, seconded by Ms. Grenger  
VOTE: 5 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
William Thorne  
RESULT:  
MOVER:  
Ellin Grenger  
SECONDER:  
5
1
Ball Grenger Martic Thorne Foltz  
Troy  
AYE  
ABSENT  
MOTION to close the following Purchase Orders:  
2.  
·
·
·
PO #20240326 Lauriann A. Hary  
PO #20240334 Ledyard Rotary  
PO #20240330 Jeremy Pognetti  
.
.
Moved by Ms. Ball, seconded by Mr. Thorne  
Discussion: Ms. Ball noted that these Purchase Orders were no longer needed.  
VOTE: 5 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
Pamela Ball  
RESULT:  
MOVER:  
William Thorne  
SECONDER:  
5
Ball Grenger Martic Thorne Foltz  
AYE  
1
Troy  
ABSENT  
MOTION to open new Purchase Orders for the upcoming 2024 Summer Market.  
3.  
Moved by Ms. Ball, seconded by Mr. Thorne  
Discussion: None.  
VOTE: 5 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
Pamela Ball  
RESULT:  
MOVER:  
William Thorne  
SECONDER:  
5
1
Ball Grenger Martic Thorne Foltz  
Troy  
AYE  
ABSENT  
MOTION to appropriate $2,000 for kids activities which includes a PO for $1,000 for  
Allison Troy to buy supplies.  
4.  
Moved by Mr. Thorne, seconded by Ms. Ball  
VOTE: 5 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
William Thorne  
RESULT:  
MOVER:  
Pamela Ball  
SECONDER:  
5
1
Ball Grenger Martic Thorne Foltz  
Troy  
AYE  
ABSENT  
Discussion regarding the marking of the Pavilion.  
5.  
6.  
The Committee discussed the need to develop a plan to mark the exterior bays for the  
Vendors to make the spots easy to locate.  
CONTINUE  
RESULT:  
MOTION to revise the Farmers’ Market Committee’s 2024 Regular Meeting Schedule to be  
the first Wednesday of each month at 5:30 p.m. as follows:  
Ledyard Farmers’ Market Committee (1st Wednesday; 5:30 p.m. Town Hall Annex  
Building)  
April 3  
May 1  
June 6^  
July*  
August*  
September*  
October 2  
November 6  
December 4  
January 8, 2025 (moved to second week due to New Year Day Holiday)  
^ Denotes meeting scheduled on Thursday  
* Denotes no meeting scheduled.  
Moved by Ms. Ball, seconded by Mr. Thorne  
Discussion: Ms. Ball explained that due to Committee Members’ commitments that  
the first Wednesday of each month would work better than the first Thursday of each  
month. She noted during the Summer Market that the Committee would not schedule  
regular meetings, noting that should they need to address an issue, they could  
schedule a special meeting. She went on to note at this time the Committee would  
meet on Thursday, June 6, 2024 to review the Summer Market June 5, 2024 Kick-Off  
with regard to whether any adjustments were needed.  
VOTE: 5 - 0 Approved and so declared  
MOTION to enter into executive session to review Vendor Applications and Contracts  
relative to selections for the 2024 Summer Market.  
7.  
The executive session to include all Farmers’ Market Committee Members present  
and  
Town Council Chairman Rodriguez  
Moved by Ms. Ball, seconded by Ms. Martic  
VOTE: 5 - 0 Approved and so declared  
Entered into executive session at: 6:05 p.m.  
Came out of executive session at: 6:50 p.m.  
CONTINUE  
RESULT:  
MOTION to select all returning Vendors for the 2024 Summer Market.  
8.  
Moved by Ms. Ball, seconded by Ms. Martic  
VOTE: 5 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
Pamela Ball  
RESULT:  
MOVER:  
Sarah Martic  
SECONDER:  
5
1
Ball Grenger Martic Thorne Foltz  
Troy  
AYE  
ABSENT  
General discussion regarding other preparations for the 2024 Farmers’ Market.  
MOTION to select Bill Thorne as Treasurer with duties to be allocated as follows:  
9.  
·
As Treasurer Mr. Thorne would take on the responsibility for the cash box, checks, and  
payment of all invoices.  
·
Committee Chairman Ms. Ball would maintain the PayPal Account.  
Moved by Ms. Ball, seconded by Ms. Martic  
Discussion: None.  
VOTE: 5 - 0 Approved and so declared  
General discussion regarding proposed changes to market vendor and food truck application  
including content, taking applications from previous vendors and taking applications from  
new vendors.  
10.  
The Committee noted that the cutoff date for New Vendor Applications was Friday  
March 15, 2024. They agreed to schedule a Special Meeting on March 20, 2024 to  
review New Vendor Applications and Food Trucks.  
CONTINUE  
RESULT:  
X1.  
NEXT MEETING  
Next Meeting date, Wednesday, April 3, 2024  
· March 20, 2024  
· April 3, 2024  
XII. ADJOURNMENT  
MOTION to adjourn meeting at 7:05 p.m.  
Moved by Ms. Martic, seconded by Mr. Thorne  
VOTE: 5 - 0 Approved and so declared  
Respectfully submitted,  
Pamela Ball  
Committee Chairman  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.