4 Blonders Boulevard  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Permanent Municipal Building  
Committee  
Meeting Minutes - Final  
Chairman  
Gary Schneider  
Regular Meeting  
Monday, August 1, 2022  
5:30 PM  
Board of Education Central Office  
Board of Education Conference Room  
CALL TO ORDER  
I
Chairman Schneider called the meeting to order at 5:30 p.m.  
II  
ROLL CALL  
Also present: Wayne Donaldson, BOE Director of Buildings & Grounds  
Lisa Sartori, PMBC Secretary  
Matt Bonin, Finance Director  
Chuck Warrington, Colliers  
Committee Member Gary Schneider  
Committee Member Joseph Gush  
Committee Member George Hosey  
BOE Representative Kate DiPalma-Herb  
Committee Member Gerald Tyminski  
Present  
Excused  
Absent  
BOE Representative Stephen Munger  
III  
APPROVAL OF MINUTES  
MOTION to approve regular meeting minutes of June 6, 2022  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
George Hosey  
SECONDER:  
4
1
1
Schneider Gush Hosey DiPalma-Herb  
AYE  
Tyminski  
Munger  
EXCUSED  
ABSENT  
IV  
CITIZENS COMMENTS  
NONE  
V
INFORMATIONAL ITEMS  
NONE  
VI  
LEDYARD SCHOOLS IMPROVEMENT PROJECT (LMS AND GHS)  
1.  
Discussion, update and possible action regarding the Ledyard School Improvement Project  
NONE  
2.  
Discussion and possible action regarding the payment of invoices for School Improvement  
Projects  
MOTION to approve AIA Application #22-0664, Silver Petrucelli & Associates, for Ledyard  
Middle School dated 7-1-2022 in the amount of $206.00  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
1
1
Schneider Gush Hosey DiPalma-Herb  
AYE  
Tyminski  
Munger  
EXCUSED  
ABSENT  
MOTION to approve AIA Application #22-0665, Silver Petrucelli & Associates, Gallup Hill  
School, dated 7-1-2022 in the amount of $309.00  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
1
1
Schneider Gush Hosey DiPalma-Herb  
AYE  
Tyminski  
Munger  
EXCUSED  
ABSENT  
VII UPDATE ON SCHOOL AUDIT CLOSE OUT WITH COLLIERS  
Matt Bonin stated Chuck Warrington from Colliers has been working on the audit closeout. Mr.  
Warrington stated he has been working with Matt Bonin, Wayne Donaldson, O&G Industries  
and Silver Petrucelli & Associates sorting out all the paper work. Goal is to have everything one  
complete package to hand to the State. He has received copies of reimbursement requests, State  
change orders and O&G change orders.  
Gary Schneider asked the time frame for completion. Mr Warrington stated the RFP states 6  
months - they should be within that time frame. The Board of Education has voted to accept the  
Gallup Hill School project complete at the July, 2022 meeting.  
Matt Bonin asked what triggers the State finalization. Mr. Warrington stated it is the filing of  
the final reimbursement request to the State.  
Colliers status report  
DISCUSSED  
RESULT:  
MOTION to approve Colliers Inv #761161, Ledyard Middle School, dated 5-31-2022 in the  
amount of $460.80 for audit close out  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
1
1
Schneider Gush Hosey DiPalma-Herb  
AYE  
Tyminski  
Munger  
EXCUSED  
ABSENT  
MOTION to approve Colliers Inv #761169 Gallup Hill School dated 5-31-2022 in the amount of  
$460.80 for audit close out  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
1
1
Schneider Gush Hosey DiPalma-Herb  
AYE  
Tyminski  
Munger  
EXCUSED  
ABSENT  
MOTION to approve Colliers Inv #768785 Ledyard Middle School dated 6-30-2022 in the  
amount of $3,654.40 for audit close out.  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
1
Schneider Gush Hosey DiPalma-Herb  
Tyminski  
AYE  
EXCUSED  
1
Munger  
ABSENT  
MOTION to approve Colliers Inv #768786 Gallup Hill School dated 6-30-2022 in the amount of  
$4,688.00 audit close out  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
1
1
Schneider Gush Hosey DiPalma-Herb  
AYE  
Tyminski  
Munger  
EXCUSED  
ABSENT  
VIII DISCUSSION AND POSSIBLE ACTION ON SUMMER SCHOOL PROJECT  
Wayne Donaldson stated the existing paint is falling off when it was repainted in the wood and  
metal shops. Both the manufacturer and painters came down to inspect - had to scrape down  
those areas - went to a less expensive paint, slight increase for extra work done.  
Mr. Donaldson also stated the flooring in the ag-science portion of the original high school  
section is in terrible shape. There is approximately 1 1/2" of leveling compound which was put  
down. It will be grinded off and put concrete topping and polish to match the other. He has his  
summer crew taking off most of it - still well within budget.  
Kate DiPalma-Herb moved to add AAI Flooring Inv #31013a dated 5-31-2022 in the amount of  
$33,367.50 to the agenda, seconded by George Hosey. Approved unanimously.  
MOTION to approve AAI Flooring Inv #31013a dated 5-31-2022 in the amount of $33,367.75  
Wayne Donaldson stated complete Gales Ferry School hard flooring, and carpeting in Media  
Center - this is a partial payment  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
1
1
Schneider Gush Hosey DiPalma-Herb  
AYE  
Tyminski  
Munger  
EXCUSED  
ABSENT  
MOTION to approve Sound Stage Systems Inv #15298 dated 7-26-2022 in the amount of  
$64,500.00  
Wayne Donaldson stated the material is on site, floor is sanded. Once the floor is done the  
lighting will be installed.  
APPROVED AND SO DECLARED  
Gary Schneider  
RESULT:  
MOVER:  
Kate DiPalma-Herb  
SECONDER:  
4
Schneider Gush Hosey DiPalma-Herb  
AYE  
1
1
Tyminski  
Munger  
EXCUSED  
ABSENT  
IX  
DISCUSSION AND POSSIBLE ACTION ON HIGHLANDS WASTEWATER  
TREATMENT PLANT SEWER FEED PUMP SYSTEM REPLACEMENT PROJECT  
George Hosey stated pump is due for delivery this month.  
Ledyard Highlands Pump Station Upgrade 2022  
DISCUSSED  
RESULT:  
X
DISCUSSION AND POSSIBLE ACTION OF ROOF/SOLAR PROJECT AT GALES  
FERRY SCHOOL, JULIET LONG SCHOOL, AND CENTRAL OFFICE  
Wayne Donaldson stated this project is on hold. He needs to go back to Board of Finance  
because the State needs the quote at $50/sq ft in the budgeted amount. Currently the budgeted  
amount is at $38/sq ft - he is going to the Board of Finance this month.  
The second part is Gales Ferry School was not closed out until 2002 - because of that the roof is  
not 20 yrs. old - reimbursement at this point would only be 75% of cost.  
XI  
ADJOURNMENT  
Chairman Schneider moved to adjourn the meeting, seconded by Kate DiPalma-Herb. Approved  
unanimously.  
Respectively Submitted,  
_______________________________  
Chairman Gary Schneider  
Permanent Municipal Building Committee  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.