These are my "morning-after" notes on the significant things from last night.

1. We need a job description of the proposed administrator (to see if we really need her/him and to allow budgeting appropriate salary).
    a. Could these functions be done as an add-on to the GU contract?  (Not if a significant duty is to monitor GU contract performance.)
2.  We need to review the budget estimate and the rates to see if an increase is required and when.
3.  We need to restart our effort to restructure the rate schedule.  Can we do it with the next rate increase?
4.  We need to understand the "Water Fund".  Is there a "Sewer Fund"?
    a. What goes in and when?
    b. Why don't we get fund balance reports routinely?
    c.  Are there requirements/recommendations for what % of the budget is in such a fund for an enterprise like the WPCA?
5.  What is the balance of the CNR funds for Water and Sewer?
6.  In the monthly finance report for Water, what was the $13,000+ received under Water Miscellaneous?
7. The addition to our Policies regarding leaks between the curb stop and the meter needs to be finished and a logical location in the handbook has to be found.

Sharon, Ed, and Jeremy feel free to add or comment.

Terry - I know I had more to share last night but it was a bit of a challenge when we did not have all the commissioners present so let me answer your questions or at least make some additional comments.
1.  The job description might even involve helping us with the budget which obviously involves finance.  It should be looking and applying for DPH/DEEP grant applications.  It should be reviewing DPH regulations, planning for impacts to the WPCA, etc..  Town capital projects (expansion/development/contractors/town planner) - and not just water but sewer too.  Should be able to write draft request for purchase and quotes.  Develop preventive maintenance plans - this list could go on and on..
2.  Here is what Ian and I discussed:   
                                      Increases from 2025
50591620         51625 TECHNICAL ADMINISTRATOR                    $63,740
50591663         54110 RTE 12 WATER PURCHASED USED                $40,000     -  10% of increase from 07/26 to 12/26
50591663         54115 ROUTE 117 WATER PURCHASED USED             $40,000      - 10% of increase from 07/26 to 12/26
50591627         53725 GU OPERATING AGREEMENT ANNUAL              $9455
50591627         53726 GU CUSTOMER SERVICE                        $3159
50591921         54420 FINANCE DEPT SERVICES                      $7000 

Total increase                                                   $163,394

This represents a 13% increase of income from 2025 of $1,248547.83    The other 2% is the 6 month 5% shortfall between 01/26 to 06/26 that we need to makeup - thus 15% increase.   
  
3.   Fixed cost is 43% of total budget so take $650,000/1400 rate payers or $464 / rate payer/12 = $38.69/month - so this might not work.  There are industrial/institutional rate payers but we need to figure out how a fixed amount of water purchases (when it is a not a drought year) - if we think a minimum of 90 gallons per day per house hold then 30 x 90 = 2700 gallons as part of the fixed rate.   We could use what we pay for water presently and then make that the monthly rate - anything above that you pay per gallon.
4.   Water fund is all the cash we get for the year minus or bills/cost/contracts/CNR.  If we get $151,000/month (last month's reading) = 12 x $151000 BUT this also includes sewer so we need to subtract that from the total.  And yes their is a cash fund for sewer....4a,4b,4c we need to explore
5.   Good question but with our instructions to put all year end excess monies into CNR, I suppose that is what it represents - HOWEVER remember Ian stated we need to vote that in every year- but don't worry in the last few years we have NOT had any excess.  So let's ask Ian
6.   Sent a note to Ian - waiting for a reply
7.  Attached to the agnda
Anyway this communication is a good start...