FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
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MOTION to grant a bid waiver to WMC Consulting Engineers in the amount of $478,000 for RFQ/RFP 2023-07 (Engineering Services-Whitford Brook Watershed Infrastructure Improvements) due to not receiving three bids; in accordance with Ordinance #200-001 (rev 1) "An Ordinance for Purchasing".
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Background:
The Town of Ledyard has received a $3M State of Connecticut Personal Services Agreement (PSA) for funding several infrastructure improvements in the Whitford Brook (Lantern Hill Valley) watershed. These include the Lantern Hill Road Bridge over Whitford Brook, the replacement of which has languished through various setbacks, and several items in the area of the discharges of Long and Bush Ponds. These specifically include Long Pond Dam, Bush Pond Dam, Bush Pond Dike, the twin culvert under Lantern Hill Road just downstream of Long Pond Dam, and a culvert under Hyde Hill Pentway, just below Bush Pond Dam. The latter realm of effort involves multiple public and private stakeholders, including Ledyard, North Stonington, the Lantern Hill Valley Association (LHVA), the McKee Farm Trust, CT DEEP, and Save the Sound, which has undertaken and advanced a fishway project at Long Pond Dam.
The Town of Ledyard initially issued an RFQ seeking qualification statements from engineering firms for the design of the five components cited above in the vicinity of the pond discharges. The Town received only two responses, from SLR International Corporation and WMC Consulting Engineers.
Both firms were rated as well qualified to do the work by the interview panel, and the Town then followed up with a request for cost proposals. WMC Consulting Engineers came in lower on cost ($409K for base scope and $478K including a potential add alt). SLR International Corporation came it at $534K for base scope and $609K with the add alt.
Department Comment/Recommendation:
Based on the results of the interview panel's evaluation and...
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